How RegoIQ processes shipments

RegoIQ is TaluxIQ's import registration engine. It automates the process of reading incoming shipment documentation and registering jobs in your TMS. Here's how it works from end to end.

Step 1: Email intake

RegoIQ monitors your connected operations inbox for incoming emails. When a new email arrives, it evaluates whether the message contains shipment-related documentation — bills of lading, commercial invoices, packing lists, arrival notices, or other freight documents.

Emails that don't contain relevant documents are skipped. No emails are modified, deleted, or moved.

Step 2: Document extraction

For qualifying emails, RegoIQ reads the attached documents (PDFs, images) and the email body itself. Using AI-powered document understanding, it extracts structured data including:

• Bill of lading / house bill numbers
• Vessel name, voyage number, and ETAs
• Ports of loading and discharge
• Shipper, consignee, and notify party details
• Container numbers, sizes, types, weights, and seal numbers
• Goods descriptions, package counts, and measurements
• Freight charges, origin charges, and other cost items

Step 3: Data mapping

Extracted data is mapped to your TMS fields using your configured rules. This includes:

• Matching charge descriptions to your TMS charge codes
• Assigning the correct department and branch codes
• Matching party names to your existing address book
• Applying any client-specific overrides or custom field values

Step 4: Review

The processed job appears on the RegoIQ review dashboard. Your team can verify all details, make adjustments, and approve the job for submission to the TMS. Jobs flagged with potential issues (missing documents, unmatched parties, unusual values) are highlighted for attention.

Step 5: TMS submission

Once approved, the job is submitted directly to your TMS — CargoWise or Expedient — with all fields populated. You can track the submission status on the dashboard.