Supplier invoices are a manual slog.
Carrier and supplier invoices arrive in every format, and each one gets read and re-keyed into the job by hand. Figures that don't reconcile, GST that's off, duplicate invoices and credit notes are easy to miss when you're checking line by line on every invoice.
APIQ handles creditor reconciliation end to end: reading each supplier invoice, matching it to the job, and preparing the coded cost so your team isn't reconciling line by line.
Line items that don't add up to the total, or GST that's off by a few dollars, are surfaced on every invoice, before the cost is posted.
A repeat invoice or an unapplied credit note is flagged before anything posts, not at reconciliation, when it's harder to fix.
Every invoice, read and reconciled.
APIQ reads each invoice as it lands, checks the figures reconcile, catches duplicates and credit notes, and matches the supplier, so your team stops re-keying and just reviews.
Reads every invoice as it arrives
Carrier, NVOCC, transport, or local supplier: APIQ reads and extracts each invoice in the layout it's sent, with no per-supplier templates to set up.
Reconciles the figures
Checks the line items add up to the invoice total within tolerance, and validates the GST: the line-level GST against the header.
Catches duplicates and credit notes
Flags an invoice already received from the same supplier, and recognises a credit note by its negative total, before either is posted wrong.
Matches the supplier
Identifies the supplier and matches it to the right creditor in your TMS, so the cost lands against the correct organisation.
Codes & posts approved costs
Approved invoices are coded and posted against the job in Cargowise One or Expedient, through their native integrations.
Nothing posts on its own
Every invoice is staged for a person to approve. APIQ does the checking and coding; your team signs off before anything posts.
From invoice to posted cost, reconciled.
1Invoice lands
A carrier or supplier invoice arrives by email. APIQ picks it up automatically.
2Reads and reconciles
It reads every line, checks the figures add up and the GST is right, and flags duplicates and credit notes.
3Your team approves
Clean invoices wave through. Flagged ones arrive with the reason already attached.
4Posted to your TMS
Approved costs post against the job in Cargowise One or Expedient, through the native integration.
APIQ, answered.
It checks the line items add up to the invoice total within tolerance, validates the GST (the line-level GST against the header), and confirms the supplier matches a creditor in your TMS, then flags anything that doesn't reconcile for a person to review.